EAA Policies

Code of Conduct


Please remember, participation in after-school activities is considered a privilege, not a right. Students who repeatedly misbehave and do not practice the SAS core values during activities can be dismissed from an activity without a refund.

  • Singapore American School disciplinary infractions may result in consequences for participation in Eagle Activities and Athletics.
  • Eagle Activities and Athletics disciplinary infractions may be reported to Singapore American School Divisional Administration and can result in further disciplinary action taken by the school.

Registration Procedures


Registration is online via the CHQ registration system and will be carried out in two phases:

Phase One: Initial choices and class assignment by ballot.

  • During phase one, parents can select up to five activity preferences for their children. Parents may change their selections up until the close of this phase.
  • After phase one closes, the CHQ system will assign classes for children based on their selected preferences.
  • At the end of phase one, children will be assigned a maximum of two of these selections.

Phase Two: Additional choices on a first come, first served basis.

  • During phase two, parents can make additional activity choices for their children subject to class availability.
  • Payment for all activity choices should be made at this time.
  • Specific registration deadlines for each term will be published in the eNews and on the MySAS portal.
  • While there are no limits placed on the number of activities parents can enroll their children in, parents should recognize their children's limitations and potential to be overstretched. We advise limiting younger students to a few activities per week, especially at the start of the year.
  • Most activities are only one season long and curriculum typically repeats each season. Please read all course descriptions carefully.
  • Where appropriate minimum and maximum student enrollment is listed with each activity description.
  • Parents who would like to double check their EAA class enrollments can log back into the CHQ system to confirm allocations.
  • Preferred method of payment is via PayPal online.
  • There will be no switches (transfers to different after-school programs or days) after you have registered and paid.
  • There will be no make up classes for missed days due to illness, weather, appointments, etc.

Withdrawal/Refund Policy

  • No refunds are permitted with the following exceptions; families who are relocating or long term injuries.
  • Long-term injury refunds will be determined on a case-by-case scenario. Please contact the EAA office directly.

Payment Voucher System


SAS is pleased to announce a new payment system for on-campus private coaching sessions. In the past, parents and coaches organized all aspects of such coaching privately, and these cash-based agreements bypassed school oversight and government regulations. To standardize and legalize such arrangements, SAS is instituting a voucher-based payment system for all CSA and other school-contracted sports coaches who offer private coaching sessions. Coaches and parents will be obligated to adhere to this new payment system, while continuing to set costs and other details privately.

How will the system work?

  • Parents may buy vouchers in S$10 and S$50 denominations at the Booster Booth or order them online. To cover GST (7 percent), CPF contributions (17 percent), and other costs, these vouchers will cost parents S$11 and S$55 respectively.
  • Vouchers will be in paper form only.
  • Vouchers ordered online may be picked up at the Booster Booth.
  • Vouchers will be non-refundable and for the current school year only.
  • Parents pay for private lessons with vouchers—no cash payments.
  • Coaches turn in vouchers to SAS and receive the face value of each voucher (S$10 or S$50) in their monthly SAS paychecks.
  • Coaches’ earnings from private sessions are automatically reported to the government, fulfilling SAS and employee income reporting obligations.
  • SAS pays GST and CPF costs out of the 10 percent surcharge paid by parents, fulfilling government tax and pension fund requirements.

Private Lesson Voucher Purchase

Daily Operations: Kindergarten through Fifth Grade


At 3:15 p.m.

  • Children will be dismissed from their classrooms to their EAA activities. As students are not currently able to purchase snacks in the cafeterias after school, parents should pack a snack for their children to consume in the classroom prior to EAA dismissal.
  • All children will be checked in at the designated cafeteria for their activity.
    • Kindergarten to second grade students will be escorted to their check in point by their classroom teacher or classroom instructional assistant.
    • Third to fifth grade students will be escorted to their check in point for the first few weeks until they can make their own way there.
  • Cafeteria supervision before activities start is provided until activity leaders or coaches pick up their students.

At 4:15 p.m.

Bus riders
  • Children will be dismissed from their classrooms to their EAA activities. As students are not currently able to purchase snacks in the cafeterias after school, parents should pack a snack for their children to consume in the classroom prior to EAA dismissal.
  • All children will be checked in at the designated cafeteria for their activity.
    • Kindergarten to second grade students will be escorted to their check in point by their classroom teacher or classroom instructional assistant.
    • Third to fifth grade students will be escorted to their check in point for the first few weeks until they can make their own way there.
  • Cafeteria supervision before activities start is provided until activity leaders or coaches pick up their students.
Walkers
  • Kindergarten through second grade students who walk home need to be picked up from the east covered playground from 4:15 p.m.
    • Parents should wait at the east covered playground. Students will wait for their parents with adult supervision provided until a parent arrives.
    • For activities that start at 3:15 p.m., parents are expected to pick up their children no later than 4:25 p.m.
    • Younger siblings or undesignated adults (e.g. taxi drivers) will not be allowed to pick up kindergarten through grade two students.
Car pickup
  • Currently no parking or drive-through pick-up will be available on campus for 4:15 p.m. after-school activities pick-up.
  • Drivers will need to park off campus, walk in, and pick up their children in the east covered playground.
  • Students will wait for their parents with adult supervision provided until a parent arrives.
  • In activities that start at 3:15 p.m., parents are expected to pick up their children no later than 4:25 p.m.

Daily Operations: Pre-kindergarten


  • Each pre-kindergarten classroom teacher will be informed of their students’ after-school activities (e.g. class name and day of the week).
  • All pre-kindergarten children registered for after-school activities will be escorted by their teachers to the designated pick-up area in the ELC atrium to meet their after-school teacher/coach or after-school instructional assistant at 1:30 p.m.
  • Supervision is provided from the moment your child leaves the classroom until after-school dismissal.
  • After-school assistants and instructors can help your child get ready for his/her after-school activity (e.g. help with ballet shoes, leotards, karate uniform, etc.).

Activity pick-up 2:45 p.m.

  • Pre-kindergarten participants in all EAA early learning center activities should be picked up outside of the ELC main entrance at 2:45 p.m. All participants will be brought to this pickup point after their activities conclude. Parents/helpers/guardians should wait in the ELC playground area.
  • An after-school activity bus service for pre-kindergarten students is not available.

Dress Code Recommendations


  • Students may participate in EAA activities in their school or PE uniforms but are welcome to change into clothing and footwear appropriate for the activity. Students in sports activities must wear appropriate sports footwear (running shoes), not hard sole or dress shoes.
  • Parents are advised to send hats and sun cream with students who are participating in outdoor activities.
  • Unless specified by the activity coach, there are no requirements for students to wear/use sport specific gear. Parental discretion is advised with respect to the use of cleats, shin guards, mouth guards, etc. When needed, coaches may advise participants on what additional equipment they should have.

Additional


  • Parents are expected to notify the EAA office by email at eaainfo@sas.edu.sg or by phone at 6360 6795 if their child will be absent from their activity.
  • Parents are required to notify the EAA office via eaainfo@sas.edu.sg authorizing another adult to pick up their pre-kindergarten through second grade children.
  • It is the responsibility of the parents to contact the Yeap Bus Office at 6360 6770 directly to arrange for the activity bus for third through fifth grade students after confirmed enrollment in an EAA class.